How to Use the PDF Commenting Feature in Evia Sign

With Evia Sign, you can do more than just request signatures—you can also post comments directly on the document to provide instructions, clarifications, or feedback. Whether you're the document requester or a signer, this feature helps streamline communication without endless back-and-forth emails.

How to Post a Comment When Sending a Signature Request

Step 1: Upload your document & start the signature request

Follow the usual process to send a document for signing.

Step 2: Adding the comments

In the third step of the signature request process, you’ll notice a Comment Stamp.

Click on the Comment Stamp, drag and drop it to the relevant section of the document and type your comment in the provided space.

Step 3: Control who can see the comment

If multiple signatories (e.g., 5 people) are involved, you can choose who gets to see your comment.

To do this, click on the visibility icon, then select or deselect signatories accordingly.

Step 4: Post the comment

Once your comment is ready, click Post to finalize it.

The selected recipients will see the comment while reviewing and signing the document, and they can also reply to the comment during the signing process

How to post a comment before signing a document

If you are a signatory and want to leave a comment before signing, follow these steps:

Step 1: Open the document for signing

When you receive a signature request, click on the document to open it.

Step 2: Click on the comment icon

In the document signing interface, you will see a Comment Icon (similar to the stamp used when sending a request).

Step 3: Drag & Drop the Comment Stamp

Click on the Comment Stamp, then click anywhere in the document where you want to leave a comment.

Step 4: Enter Your Comment

Type your message in the provided space and click Post to finalize your comment.

If multiple people are involved in the signing process, you can choose who should and shouldn’t see the comment by clicking on the visibility icon and selecting/deselecting signatories.

The selected members will see the comment during the signing and reviewing process, and they can also reply to it.

How to edit a posted comment

If you need to change something in your comment after posting it, follow these steps:

To edit a comment:

Find the comment on the document.

Click on the three-dot menu next to the comment.

Select Edit, make the necessary changes, and click Post again to update the comment.

How to delete a posted comment

To delete a comment:

Locate the comment you want to delete and click the three-dot menu on the comment.

Select Delete, and the comment will be removed from the document.

You can only edit or delete a comment before sending the signature request or before the signing process is completed.